Rules of Engagement for Cadets attending the 2018 Virginia Wing Conference

The CAP Cadet Protection Program outlines requirements for hotel-based activities.  The following are the rules for the 2018 VA Wing Conference.  Questions may be addressed to the Director of Cadet Programs and the Conference Project Officer.  

  1. Cadets are assigned to a specific adult leader who is responsible for supervising the cadet (CAPR 60-02, 2.5.5).  These Supervising Senior Members (chaperones) will ensure these rules are being followed.

  2. At overnight activities, all participants must sign-in upon arrival and sign-out upon departure with the project officer (or designee).   The sign in and sign out protocol  will be listed on the Conference website.  Cadets acknowledge responsibility to understand and follow the sign-in and sign-out procedure.  

  3. Supervising Senior Members must be available and in a condition to address cadet issues at all times. If a senior wishes to “transfer chaperoning duties” to another senior, the chaperoned cadets must be notified as well as the Assistant Conference Director (Support), Lt Rebecca Greene via cell phone text message and/or face to face communication. 

    1. In any case of behavior issues, any senior (that has not been consuming alcohol) may have a discussion with the cadet about appropriate behavior.  If that senior member is not successful with an initial verbal discussion with the cadet(s), he/she should bring the issue to the attention of the assistant conference director (support) or director of cadet programs in order to contact the cadet’s chaperone for further action(s).

  4. There will be three mandatory cadet meetings (IAW CAPR 60-02,
    1. 2200 hours on Friday in the Cadet Hospitality Room  insert location of Hospitality Room here - for those arriving Friday evening.

    2. 0730 hours on Saturday morning (before the General Assembly) insert location of meeting here

    3. Immediately following the banquet (approximately 2120 hrs) insert location of meeting here Note: Cadets not present at the mandatory meetings (tracked by sign-in sheet) will be located and their squadron commander and parents will be notified. Once located they will not be released to anyone except their chaperone or squadron commander.  If a cadet is ill, they must notify their chaperone, who must notify the conference staff.

  5. Cadets must move about the hotel property in groups of three or more, when outside the main conference area/seminar rooms (CAPR 60-02,

  6. Cadets of opposite gender are not permitted into each other's sleeping rooms at any time, for any reason during the conference (unless rooming with immediate family only). During free time, cadets may socialize in the lobby and the Cadet Hospitality area/room. Cadets are reminded to be respectful of other hotel patrons and not congregate in the halls.  (IAW CAPR 60-02, 2.5.4)
  7. Cadets must be in scheduled activities between 0800 and 1700 hours. Cadets must attend the general session that starts at 0800.  Cadets are required to attend a seminar, attend the cadet tour, or be in the STEM area, for each scheduled seminar period. 

  8. During the banquet, cadets remaining onsite are required to stay in the banquet area or foyer. During the dance, cadets must be at the dance, unless they have checked in with their chaperone and retired to their own room for the evening.  There will be board games and card games in the back of the banquet room during the dance for cadets who prefer not to dance.

  9. Cadets will neither possess nor consume drugs, alcohol, or energy drinks during the event. (CAPR 60-1; 2-5)

  10. Cadets may not leave the hotel property unless accompanied by their parent or a chaperone, with at least two chaperones at each activity or destination (IAW CAPR 60-02, see note below).  If a cadet is in a vehicle, there must be at least three people in the vehicle  (IAW CAPR 60-02, 2.4.7)

    Cadets staying at a different hotel may not return to their hotel unless they are accompanied by a chaperone under these same rules (transportation rule of three and two seniors at the destination), unless they are with their parent(s). Cadets who drive their own vehicle to the conference may not drive during the event.  When departing for home they must sign out and notify their chaperone of their departure and estimated time of arrival, and notify the chaperone when they arrive home.

      NOTE: Cadets within driving distance of the hotel (i.e. local squadrons or staying with family in the local area) are encouraged, but not required, to stay at the hotel; if, they do not stay at the hotel, they must sign-in and out with every arrival and departure (whether commuting or departing at the end of their participation) according to the procedure listed on the Conference website.  (CAPR 60-02; 2.5.1)   Cadets should also inform their supervising senior member of status when arriving to and departing from home.

  11. Seniors and cadets may not share a hotel room unless they are immediate family members (IAW CAPR 60-02, 2.5.3).

  12. Cadets may not enter the bar at any time.

  13. Hotel staff/maintenance areas are off-limits; Hotel off limit areas / rules on use of hotel facilities ((IAW CAPR 60-02,

  14. Cadets may not enter the senior hospitality room except when attending a seminar held in that room during conference hours, or if helping to move supplies into or out of the room and escorted by a senior member.

  15. During the conference/banquet/dance hours, the pool and fitness center are off-limits. If using the pool or fitness center during any other free time, cadets must be in groups of three and comply with all hotel rules about adult supervision.

  16. Senior members should be yielded cadet room access for any complaints (and only for this reason) that may arise (quiet hour violation, co-ed violation, etc.).  When a Senior Member is in a cadet sleeping room for this reason, the door is to be propped fully open, and a second senior member should be present if reasonably possible. (IAW CAPR 60-02, 2.4.6)

  17. Mandatory “quiet hours” require that cadets be in their assigned hotel room and quiet. Room doors will be shut and no one of opposite gender will be present in a room (IAW CAPR 60-02, 2.5.4). Roaming the halls, making loud noises (that can be heard beyond the room), or other disruptive activities are prohibited. Quiet hours are:

    • Friday: 2300 hours

    • Saturday: 2400 hours

    • Quiet hour concerns will be referred to the cadets’ chaperone(s) for resolution.

    • If the hotel has posted quiet hours earlier than ours, these override the above times for noise but do not change the curfew time

Please read the full text of the Regulations:

CAPR 60-1, Cadet Program Management

CAPR 60-2 Cadet Protection Program