2017 Virginia Wing Conference
Cadet Protection Rules of Engagement
The CAP Cadet Protection Program outlines requirements for hotel-based activities. The following are the rules for the 2017 MER-VAWG Conference. Questions may be addressed to the Director of Cadet Programs and the Conference Project Officer.
Cadets are assigned to a specific adult leader who is responsible for supervising the cadet (CAPR 52-10, para 2-4.e.). These Supervising Senior Members (chaperones) will ensure these rules are being followed.
Supervising Senior Members must be available and in a condition to address cadet issues at all times. If a senior wishes to “transfer chaperoning duties” to another senior, the chaperoned cadets must be notified as well as the Assistant Conference Director (Support), Capt Robin Haight. Any senior who is concerned about a cadet’s behavior should address their concerns with the cadet’s chaperone, unless there is an immediate health or safety risk to the cadet or others. In this case, seniors should mitigate the concern immediately then notify the chaperone.
There will be three mandatory cadet meetings (IAW CAPR 52-10, para 2-4.e.(2)):
2200 hours on Friday in the Cadet Hospitality Room - Room 324 (for those arriving Friday evening).
0730 hours on Saturday morning (before the General Assembly) in the Jefferson Room.
Immediately following the banquet (approximately 2120 hrs) in the Jefferson Room.
Note: Cadets not present at the mandatory meetings (tracked by sign-in sheet) will be located and their squadron commander will be notified. Once located they will not be released to anyone except their chaperone or squadron commander. If a cadet is ill, they must notify their chaperone, who must notify the conference staff.
Cadets must move about the hotel property in groups of three or more, when outside the main conference area/seminar rooms (CAPR 52-10, para 2-4.e.(3)).
A primary goal of Wing Conference is to learn new skills and information. Cadets must be in scheduled activities between 0800 and 1700 hours. Cadets must attend the general session that starts at 0800. Cadets are required to attend a seminar, attend the cadet tour, or be in the STEM area, for each scheduled seminar period. During the banquet, cadets are required to stay in the banquet area or foyer. During the dance, cadets must be at the dance or the cadet social, unless they have checked in with their chaperone and retired to their own room for the evening.
Cadets may not leave the hotel property unless accompanied by their parent or a chaperone, with at least two chaperones at each activity or destination (CAPR 52-10, para 2-4.e.(4)) (or see note below). If a cadet is in a vehicle, there must be at least three people in each vehicle with at least one senior in each vehicle (COV or POV) (CAPR 52-10, para 2-3.g.). Cadets staying at a different hotel may not return to their hotel unless they are accompanied by a chaperone under these same rules (transportation rule of three and two seniors at the destination), unless they are with their parent(s). Cadets who drive their own vehicle to the conference may not drive during the event and must turn in their keys when checking in. When departing for home they must notify their chaperone of their departure and estimated time of arrival, and notify the chaperone when they arrive home.
NOTE: Cadets within a 30 minute drive of the hotel (i.e. local squadrons or staying with family in the local area) are encouraged to stay at the hotel but not required; they must sign-in and out with their chaperone and the registration desk and keep them apprised of their departures and arrivals.
Any time a member of the opposite gender is present in a hotel room the door must be propped fully open (CAPR 52-10, para 2-4.d.). Seniors and cadets may not share a hotel room unless they are immediate family members (CAPR 52-10, para 2-4.c.).
Mandatory “quiet hours” require that cadets be in their assigned hotel room and quiet. Room doors will be shut and no one of opposite gender will be present in a room (CAPR 52-10, para 2-4.d.). Roaming the halls, making loud noises (that can be heard beyond the room), or other disruptive activities are prohibited. Quiet hours are:
Friday: 2300 hours
Saturday: 2400 hours
Quiet hour concerns will be referred to the cadets’ chaperone(s) for resolution.
Chaperones are expected to ensure cadets are in their assigned rooms at the appointed time
If the hotel has posted quiet hours earlier than ours, these override the above times for noise but do not change the curfew time
Hotel off limit areas / rules on use of hotel facilities (CAPR 52-10, para 2-4.e.(1)):
Cadets may not enter the bar at any time.
Hotel staff/maintenance areas are off-limits.
Cadets may not enter the senior hospitality room except when attending a seminar held in that room, or if helping to move supplies into or out of the room and escorted by a senior member.
During the conference/banquet/dance hours, the pool and fitness center are off-limits. If using the pool or fitness center during any other free time, cadets must be in groups of three and comply with all hotel rules about adult supervision.
Reminder: The post-banquet dance is a cadet activity. No alcohol c
onsumption is allowed in the ballroom area and the hallway immediately outside of the ballroom area beginning 15 minutes after the banquet ends. Seniors acting inappropriately will not be permitted at the dance. (CAPR 52-16, para 2-4.c.)
To read the full text of the Regulations:
CAPR 52-10, CAP Cadet Protection Policy
CAPR 52-16, Cadet Program Management